The Whole Process, Made Easy

The paperwork runs itself. You run the standard.

Sentinel documents every service contract in your portfolio, keeps it current, and rebids it on schedule. You show up to approve the award.

Talk to our team

‍Two problems

Both of them end with you paying for something you cannot see.



Chaos

Most portfolios have no real contract record. The agreement is in an inbox, a drawer at the property, a shared drive, or somebody's head. You cannot manage what you cannot produce.



A toll

The ones that fixed the paperwork mostly fixed it by handing everything to an aggregator, who signs the master agreement and then hires the same local crew you could have hired yourself. You pay their number plus a margin.

How it works

Chaos or a toll. Neither one gets you a better building. We build the record, then keep it alive.

We call each site and build the record by voice

No forms to fill in and nobody at the property asked to become an administrator.

Every term captured and verified by a person

Price, scope, escalation, notice date, insurance, expiration.

Scopes get standardised

So the bids that come back are actually comparable to one another.

Bids go out locally on your clock

Ninety days ahead, without anyone having to remember to start it.

You approve

That is the whole job.

04/13

Estimate Review

The right local pro, fully briefed

Network or your preferred provider, scheduled and coordinated. A direct channel connects provider and requester, with a call proxy when needed. Geofencing confirms on-site check-in. Photos and video before and after. NTE and estimate approvals built in.

05/13

Compliance

Paperwork done once

Tax ID, insurance and terms of service are collected up front, not chased at invoice time. Sentinel follows up before insurance runs out, so cover does not lapse quietly between jobs.

06/13

Scheduling

Their calendar, their choice

Pick a date that works around the property's operating hours. Sentinel tells the requester and the manager, so nobody is left waiting on a call.

07/13

Check-In

Arrive and check in

Scan the property code, or open the provider link that holds all their Sentinel work in one place. Geolocation confirms they are actually on site. The request opens with the video, the overview and the manager's number already on it.

08/13

Site Detail

The site briefs them

Property maps showing where the breaker panel and the plant sit. Access rules, front desk sign-in and site safety procedures, set by the property and by the company above it. Everything a provider would otherwise have to phone someone to ask.

09/13

Scope Confirmation

Confirming the fix

Inside the not-to-exceed, they get on with it. Outside it, they submit an estimate change on the spot, with photos and the cost to complete. The manager's number is on screen, so approval can land before they leave and save a second trip.

10/13

Start Work

Before photos, then start

The before photos go onto the record and the job moves to started. The requester and the manager see it happen without anyone calling to tell them.

11/13

Completion

Closed out in minutes

Enter final charges, add the after photos and a short summary of the work. That record becomes the invoice, so no paperwork is waiting for them at home.

12/13

Satisfaction QC

Proof, not arguments

The manager reviews the finished work within twenty-four hours, against the photos and notes the provider left. If anything is queried, the evidence is already on the job.

13/13

Payment

Paid in 48 hours

Payment lands two days after the job closes, on the same terms for every provider on the system. No lead charges and no monthly fee.

Try this first

Pick one property. Ask for the current scope, the price, the notice date, and a current insurance certificate. Time it.

Scope

Price

Notice date

Insurance certificate

“I asked a regional manager what percentage of his staff could produce an accurate set of contracts for any of their properties. He said zero. After 25 years in this business, I have found that to be true almost everywhere.”

Nicole Prokop, Operations Lead

Send us one property list. We will show you what is actually in your contracts.

Send us one property list